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Develop a briefing report. Review the case study information provided and conduct research using the Internet or any other source of information to identify the following:

1. Develop a briefing report. Review the case study information provided and conduct research using the Internet or any other source of information to identify the following: • Relevant environmental and sustainability legislation, regulations and codes of practice • Sources of information on sustainability, including incorporating sustainability into business planning and using it as an opportunity to identify new business initiatives. • Sustainability policies and procedures developed by other organisations • Life cycle mapping processes. Review the information on the following websites: Using your research and analysis, develop a briefing report to present at a senior management meeting. The purpose of the briefing report will be to provide relevant information about sustainability, including legislation and to seek input into the development of the policy and procedure. Use the Briefing Report Template to guide your work. Your briefing report should address the following: • Introduction, including current organisational practices. • Key sustainability facts and figures and the benefits to businesses of implementing sustainable initiatives. • How sustainability can be built into business planning and can inform business opportunities to reflect the organisation’s commitment to sustainability. • Legal requirements in relation to workplace sustainability relevant to Grow Management Consultants, as well as any relevant regulations and codes of practices. • Details of three sustainability policies and procedures researched and inclusions within the policy and procedures. • An overview of life cycle mapping, including life style stages, life cycle map, life cycle matrix. • Identification of the most effective strategies to reduce environmental impact (use the Sustainability Victoria website resources to assist you to complete this task). This should include, as a minimum, strategies to minimise resource use and to reduce toxic material and hazardous chemical use. Provide an example to illustrate this concept for the production of the books sold by Grow Management Consultants. Attach your example to your report as appendices; you should complete the life cycle map and life cycle matrix and mitigating strategies. Example actions should be included as below. • Example sustainability actions to inform the sustainability action plan for the next 12 months. You should identify at least five ideas initially, including identifying priority actions and longer-term actions. • Recommendations on suitable performance indicators that can be used to measure environmental performance once the policy and procedure is implemented. • Options for strategies that could be implemented to ensure that resource efficiency within the business is continually reviewed and improved. • Proposed scope of the policy, including a list of headings to be included and a brief description of each heading. • Recommendations for policy options including discussion on likely effectiveness, timeframes and any costs. 2. Draft an email to Paul (your assessor). The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style. It should introduce and summarise the contents of the attachment and ask for the place, time and date of the meeting with stakeholders (your assessor and at least two other students). The email text should also identify stakeholders who will need to be involved with the policy development as per the scenario information provided. Your assessor will advise you of the date and time of the meeting. You should also print enough copies of your briefing report to provide one to every participant at the meeting. Attach your briefing report to the email. 3. Participate in a meeting with the stakeholders. Provide a copy of the briefing report to each person. Discuss your briefing report with the meeting attendees, clearly explaining the information and your ideas. At the meeting stakeholders will provide input into the development of the policy and procedures through their comments and ideas. Encourage their participation. During the meeting, demonstrate effective communication skills including: • Speaking clearly and concisely • Using non-verbal communication to assist with understanding • Asking questions to identify required information • Responding to questions as required • Using active listening techniques to confirm understanding 4. Draft an email to all stakeholders at the meeting (your assessor). The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style. It should: • Outline the feedback provided at the meeting that you will take into account in developing the policy and procedures • Confirm their agreement to the scope of the sustainability policy and procedures, including: o Required outcomes of the sustainability policy and procedure o Key Performance Indicators for sustainability actions o Methods of implementation that will be used to implement the sustainability policy and procedures 5. Develop the sustainability policy and procedures Develop the policy and procedures based on your research and proposed outline, as well as the input from the team as confirmed in your email. Ensure that your policy and procedures make a statement about the organisation’s commitment to sustainability (as set out in the scenario information), as well as how sustainability initiatives will be incorporated into business planning and will also serve as business opportunities. Use the Policy and Procedures Template to guide your work. 6. Develop an action plan for the upcoming 12 months The final part of the assessment task requires you to develop an action plan to show the actions that will be completed over the upcoming 12 months. The action plan should show the priorities of actions as well as timelines and responsibilities. Use the Action Plan Template to guide your work. 7. Draft an email to the Principal Consultants (your assessor)

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